MINUTES OF REGULAR MEETING

The City Council of the City of Volga, SD, met for a regular meeting, Monday, November 2, at 7:00 PM, in the conference room of City Hall; Mayor Mary Bjerke presiding.  Members present: Keith Benson, Ken Fideler, Craig Howell, Marty Strasburg, Marcia Thompson, and Kelly VanderWal.  Also present: City Attorney Steven Britzman, City Administrator Steve Meyer, Fire Chief Dave Jacobson, Finance Officer Nicole Rawden, Jane Utecht from the Volga Tribune, Brent Brown Electrical Superintendent, Mo Reusink Sioux Valley Athletic Director, Senator Pam Merchant, Russ Hendrix and Lisa Willert with FirePak Insurance, and Ladene Bachtell with SDPAA.

Following the Pledge of Allegiance, Strasburg requested an amendment to the agenda: Mo Reusink Sioux Valley Athletic Director to address the council for the use of the auditorium.  Fideler moved to approve the agenda with the amended change.  Benson seconded the motion. All in favor; motion carried.

Fideler moved to approve the minutes of the October 5th, 2009, regular meeting. Strasburg seconded the motion. All in favor; motion carried.

Strasburg moved to approve the following claims and ordered them paid.  VanderWal seconded the motion. All in favor; motion carried.

Claims

Mo Reusink Sioux Valley Athletic Director presented to the council a request to use the City Auditorium for 16 school practices.  Strasburg moved to approve use of auditorium.  Fideler seconded the motion.  All in favor; motion carried.

Lisa Willert presented a Fire Department Insurance Quote from FirePak.  Ladene Bachtell with SDPAA also shared with the council a quote breakdown.  Thompson made a motion to continue with the pool (SDPAA).  Benson seconded the motion.  Discussion was held Fideler indicated there was not enough of difference in the coverages to make a change and the pool quote came in slightly lower as well.  On roll call:  Benson, Yes; Howell, No; Strasburg, Yes; Fideler, Yes; Thompson, Yes; and VanderWal, Yes.  Motion carried.

At 8:00 PM, a Public Hearing was held on the Liquor license renewal applications.  Benson moved to approve the renewal application from The City of Volga/Deeders, of a Package (off-sale) Liquor License and a Retail (on-sale) Liquor License in the premises on Lot 11 and 12, Block One, Original Plat, City of Volga, South Dakota, for a period of one year beginning on January 1, 2010.  Fideler seconded the motion.  All in favor; motion carried.  Howell moved to approve the renewal application from The City of Volga/Darla R. Hicks, DBA/Lucky Dog Casino a Retail (on-sale) Liquor License in the premises on E 102’ Outlot “B”, Frandsen’s 4th Addition, City of Volga, South Dakota, for a period of one year beginning on January 1, 2010.  Strasburg seconded the motion.  All in favor; motion carried.  Thompson moved to approve the renewal application from Edman Enterprises, In., DBA/Valley Mart, a Package (on-sale) Liquor License in the premises on the Lot 1 Exc N 140 of Block 5, Eastland Addition, City of Volga, South Dakota, for a period of one year beginning on January 1, 2010.  Benson seconded the motion.  All in favor; motion carried.

Strasburg moved to approve the 1st reading of Ordinance 2009-04.  AN ORDINANCE SUPPLEMENTING THE ANNUAL APPROPRIATION ORDINANCE NO. 2008-05 PROVIDING REVEUNE FOR INDISPENSABLE FUNCTIONS OF CITY GOVERNMENT AND TRANSFERRING FUNDS FROM THE ELECTRIC, WATER, AND WASTEWATER FUNDS TO THE GENERAL FUND OF THE CITY OF VOLGA, SOUTH DAKOTA.  VanderWal seconded the motion.  All in favor; motion carried.

Strasburg made a motion to approve Resolution 2009-22 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on Saturday, November 7, 2009, from 3 PM to 11 PM, in the City of Volga Community Center, is hereby given. All such consumption or blending shall occur during the Busdicker Evening Dinner. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 3 PM on November 7, 2009 and shall conclude at 11 PM on November 7, 2009.  Dated this 2nd day of November, 2009  CITY OF VOLGA BY:  s/Mary A. Bjerke, Mayor, City of Volga ATTEST:  s/Nicole A. Rawden, City Finance Officer.  Howell seconded the motion.  All in favor; motion carried.

Fideler made a motion to approve Resolution 2009-23 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on November 13, 2009 and November 14, 2009, in the Volga Community Center, is hereby given. All such consumption or blending shall occur during the private party Lerdal. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 8:00 AM on November 13, 2009 and shall conclude at 11:59 PM on November 14, 2009.  Dated this 2nd day of November, 2009  CITY OF VOLGA BY:  s/Mary A. Bjerke, Mayor, City of Volga ATTEST:  s/Nicole A. Rawden, City Finance Officer.  Benson seconded the motion.  All in favor; motion carried.

Thompson made a motion to approve Resolution 2009-24 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on November 27, 2009, in the Volga Community Center, is hereby given. All such consumption or blending shall occur during the private party VanderWal. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 8:00 AM on November 27, 2009 and shall conclude at 11:59 PM on November 27, 2009.  Dated this 2nd day of November, 2009  CITY OF VOLGA BY:  s/Mary A. Bjerke, Mayor, City of Volga ATTEST:  s/Nicole A. Rawden, City Finance Officer.  VanderWal seconded the motion.  All in favor; motion carried.

 Fideler made a motion to approve Resolution 2009-25 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on November 27, 2009 and November 28, 2009, in the Volga Auditorium, is hereby given. All such consumption or blending shall occur during the private party Lundin. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 4:00 PM on November 27, 2009 and shall conclude at 1:00 AM on November 28, 2009.  Dated this 2nd day of November, 2009  CITY OF VOLGA BY:  s/Mary A. Bjerke, Mayor, City of Volga ATTEST:  s/Nicole A. Rawden, City Finance Officer.  Strasburg seconded the motion.  All in favor; motion carried.

Council members reviewed and tabled Personnel Policy Manual updates and changes for December agenda.

Senator Pam Merchant spoke with the council about the City’s needs for the future and what the State can do to fill those needs. She also provided contact information and encouraged the Council to keep the lines of communication open.

Committee reports were given.  Howell made a motion to approve 1st Street Reconstruction Engineering Services Contract with Work Task #1 Design, Bidding and Construction for a fixed fee of $14,000 and Work Task #2 Resident Engineering and Construction Staking not to exceed $4,000.  Strasburg seconded the motion.  All in favor; motion carried.  Fire Chief Jacobson indicated the fire dept. has received two grants RFA (Rural Firefighters Assistance) and the VFA (Volunteer Firefighters Assistance).  Heartland Consumers Power District awarded City of Volga grant funding of $6,750 through the Economic Development Fund Program towards the City of Volga electrical rate study being conducted by Dewild Grant Reckert and Associates. Quotes for cleaning of municipal buildings were received and discussion was tabled for December agenda.  Monthly Clean-Up Day: No monthly cleanup day for the months of Dec. 2009 thru March 2010.

A motion was made by Fideler to adjourn at 9:52 pm. Motion seconded by Benson. All voted in favor; motion carried.

s/ Mary A. Bjerke
Mayor, City of Volga

s/ Nicole A. Rawden
Finance Officer, City of Volga