MINUTES OF REGULAR MEETING

The City Council of the City of Volga, SD, met for a regular meeting, Monday, December 7, at 7:00 PM, in the conference room of City Hall; Mayor Mary Bjerke presiding.  Members present: Keith Benson, Ken Fideler, Craig Howell, Marty Strasburg, Marcia Thompson, and Kelly VanderWal.  Also present: City Attorney Steven Britzman, City Administrator Steve Meyer, Finance Officer Nicole Rawden, Jane Utecht from the Volga Tribune, Brent Brown Electrical Superintendent, Assistant Fire Chief Randy Hope, and Blaine Hoff.  Absent was Fire Chief Dave Jacobson.

Following the Pledge of Allegiance, Benson moved to approve the agenda.  Fideler seconded the motion. All in favor; motion carried.

Fideler moved to approve the minutes of the November 2nd, 2009, regular meeting. Strasburg seconded the motion. All in favor; motion carried.

Howell moved to approve the 2nd reading of Ordinance 2009-04.  VanderWal seconded the motion.  All in favor; motion carried.
                                                            Ordinance 2009-04
            AN ORDINANCE SUPPLEMENTING THE ANNUAL APPROPRIATION ORDINANCE NO. 2008-05 PROVIDING REVENUE FOR INDISPENSABLE FUNCTIONS OF CITY GOVERNMENT AND TRANSFERRING FUNDS FROM THE ELECTRIC, WATER, AND WASTEWATER FUNDS TO THE GENERAL FUND OF THE CITY OF VOLGA, SOUTH DAKOTA.
            BE IT ORDAINED BY THE CITY OF VOLGA, BROOKINGS COUNTY, SOUTH DAKOTA, AS FOLLOWS:
I.
            It is hereby deemed necessary and there are hereby appropriated the following sums to meet the obligations of the City of Volga, South Dakota:

E 101-41210-41100 SALARIES AND WAGES                                                                   $4,050.00            
E 101-41210-42900 OTHER OTHER CURRENT EXPENSE                                                   $5,400.00            
E 101-41420-42200 PROFESSIONAL SERVICES AND FEES                                              $22,000.00            
E 101-41420-42300 PUBLISHING                                                                                   $1,200.00            
E 101-41420-42500 REPAIRS AND MAINTENANCE                                                           $2,800.00            
E 101-41420-42800 UTILITIES                                                                                      $2,150.00            
E 101-43110-42700 TRAVEL, CONFERENCE, AND SAFETY                                                   $500.00            
E 101-43110-42800 UTILITIES                                                                                      $3,100.00            
E 101-43110-43400 MACHINERY AND EQUIPMENT                                                         $12,950.00            
E 101-43160-42600 SUPPLIES AND MATERIALS                                                               $1,260.00            
E 101-45100-42800 UTILITIES                                                                                       $2,300.00            
E 101-45120-41100 SALARIES AND WAGES                                                                  $10,380.00            
E 101-45120-42600 SUPPLIES AND MATERIALS                                                                  $930.00            
E 101-45600-42500 REPAIRS AND MAINTENANCE                                                            $3,700.00            
                                                                                                                              _____________
                                                                                                                    TOTAL    $72,720.00
                                                                                   
           
                                                             II.
            There is hereby transferred from the Electric Fund Retained Earnings to the General Fund in the amount of $200,000.00, a transfer from the Water Fund Retained Earnings to the General Fund in the amount of $200,000.00 and a transfer from the WasteWater Fund Retained Earnings to the General Fund in the amount of $64,973.00.
                                                            III.
            WHEREAS, this Ordinance is deemed necessary for the immediate preservation of the public peace, health or safety and support of the municipal government and its existing public institutions; and emergency is hereby declared and said Ordinance shall be effective upon passage and publication thereof.

FIRST READING: __November 2, 2009__
SECOND READING: _December 7, 2009_
PUBLISHED: ___December 17, 2009____

CITY OF VOLGA BY:                                                ATTEST:

s/Mary A. Bjerke                                                            s/Nicole A. Rawden
Mayor of Volga                                                            Finance Officer

Benson moved to approve the following claims and ordered them paid.  VanderWal seconded the motion. All in favor; motion carried.  Claims received after the November 2nd meeting were added to this month for approval, resulting in higher than usual amounts.

Claims

Blaine Hoff reported to the council a progress update on the ball field improvements and the possibility of the Civil Design group from SDSU assisting as an engineering design project.

Thompson made a motion to approve Resolution 2009-26 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on December 18, 2009, in the Volga Fire Hall, is hereby given. All such consumption or blending shall occur during the Volga Volunteer Fire Department Women’s Auxiliary Annual Baking party. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 6:00 PM on December 18, 2009 and shall conclude at 11:00 PM on December 18, 2009.  Dated this 7th day of December, 2009  CITY OF VOLGA BY:  s/Mary A. Bjerke, Mayor, City of Volga ATTEST:  s/Nicole A. Rawden, City Finance Officer.  VanderWal seconded the motion.  All in favor; motion carried.

Fideler made a motion to approve Resolution 2009-27 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on December 12, 2009, in the Volga Community Center, is hereby given. All such consumption or blending shall occur during the SDSU Graduation Reception Swartos. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 8:00 AM on December 12, 2009 and shall conclude at 11:59 PM on December 12, 2009.  Dated this 7th day of December, 2009 CITY OF VOLGA BY:  s/Mary A. Bjerke, Mayor, City of Volga ATTEST:  s/Nicole A. Rawden, City Finance Officer.  Benson seconded the motion.  All in favor; motion carried.

Fideler made a motion to approve Resolution 2009-28 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on December 19, 2009, in the Volga Community Center, is hereby given. All such consumption or blending shall occur during the Wild Game Feed Nissen and Doescher. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 8:00 AM on December 19, 2009 and shall conclude at 11:59 PM on December 19, 2009.  Dated this 7th day of December, 2009 CITY OF VOLGA BY:  s/Mary A. Bjerke, Mayor, City of Volga ATTEST:  s/Nicole A. Rawden, City Finance Officer.  Strasburg seconded the motion.  All in favor; motion carried.

 Fideler made a motion to approve Resolution 2009-29 BE IT RESOLVED that in accordance with SDCL 35-1-5.3, prior authorization for persons to consume or blend alcoholic beverages on December 31, 2009, in the Volga Community Center, is hereby given. All such consumption or blending shall occur during the private party of Dubro. Said property shall be considered for purposes of the Resolution to be the location of a special license and shall not constitute a public place as defined by Ordinance 145 of the City of Volga. Sale of alcohol beverages shall not be permitted at any time at the above described location. There shall be no consumption of any alcoholic beverage by any individual who is under twenty-one years of age. This permit shall commence at 8:00 AM on December 31, 2009 and shall conclude at 2:00 AM on January 1, 2010.  Dated this 7th day of December, 2009 CITY OF VOLGA BY:  s/Mary A. Bjerke, Mayor, City of Volga ATTEST:  s/Nicole A. Rawden, City Finance Officer.  Benson seconded the motion.  All in favor; motion carried.

Consideration was given to apply for a State of SD Energy Efficiency and Conservation Block Grant, and council determined it to be in the best interest of the City to apply with an 80/ 20 match.  Fideler moved to approve Resolution 2009-30.  Benson seconded the motion.  All in favor; motion carried.  Resolution 2009-30 WHEREAS, the City of Volga of Brookings County, South Dakota has identified the need for the implementation of energy conservation measures, and WHEREAS, the City of Volga proposes to undertake the following projects:
City of Volga Auditorium interior lighting, City of Volga Community Center interior lighting, upgrade transformers, and waste water plant blower renovation
WHEREAS, the City of Volga is eligible to apply to the State of South Dakota for Energy Efficiency and Conservation Block Grant (EECBG) assistance for the proposed project(s) as

• City of Volga is included in the latest Census of Governments (2007) as an incorporated municipality; and
• City of Volga has a governance structure with an elected official and governing body; and
• City of Volga was not eligible for a direct allocation of EECBG under the ARRA program; and

WHEREAS, with the submission of the EECBG application the City of Volga assures and certifies that all EECBG program requirements will be fulfilled,
THEREFORE, BE IT RESOLVED that the governing body of City of Volga duly authorizes the Mayor to sign and submit all necessary paperwork for the EECBG application on behalf of the City of Volga.
This resolution is effective immediately upon passage.
Adopted this 7th day of December, 2009.
s/Mary A. Bjerke
Mayor, City of Volga
CITY OF VOLGA, SOUTH DAKOTA
ATTEST:
s/Nicole A. Rawden
City Finance Officer

Fideler made a motion to not offer group short-term disability, but to continue to allow employees to purchase individual policies through AFLAC.  VanderWal seconded the motion.  On roll call:  Benson, Yes; Howell, Yes; Strasburg, Yes; Fideler, Yes; Thompson, Yes; and VanderWal, Yes.  Motion carried.

Strasburg made a motion to offer sick leave with the following amended changes:  awarding 5 days of sick leave at the beginning of each year with no carry over and allow the sick leave to be used in two hour increments.  Fideler seconded the motion.  On roll call:  Benson, Yes; Howell, Yes; Strasburg, Yes; Fideler, Yes; Thompson, Yes; and VanderWal, Yes.  Motion carried.

Fideler made a motion to approve the following updates to the personnel policy:  rest period for employees whom have worked (16) hours or more in any (24) hour period, clothing allowance, Bereavement Leave, drug/alcohol testing, personal protective equipment, and prescription safety glasses.  Benson seconded the motion.  All in favor; motion carried.

Committee Reports:  On Dec 15th Heartland Consumer Power District will present an energy grant to the City of Volga in the amount of $2,500.  Township boards will receive a letter notifying them of the 10 year Township Fire Protection Agreement Renewal.  Council members reviewed cleaning quotes and tabled the discussion until January agenda.  Due to recycling date falling on Dec. 25, recycling will be moved to Monday Dec. 28.  Two audit proposals were received:  Benjamin Elliott, CPA of Madison for $4,750 and a second proposal from ELO CPA firm of Mitchell for $9,490.  Strasburg made a motion to remain with Benjamin Elliott, CPA.  Benson seconded the motion.  All in favor; motion carried.  Council set 2010 election date as the second Tuesday in April. 

Benson made a motion at 9:35 pm to move to executive session to discuss personnel matters.  Strasburg seconded the motion.  All in favor; motion carried.

Fideler made a motion at 9:44 pm to move out of executive session.  VanderWal seconded the motion.  All in favor; motion carried.

Benson made a motion to adjourn at 9:55pm.  Fideler seconded the motion.  All in favor motion carried.

s/ Mary A. Bjerke
Mayor, City of Volga

s/ Nicole A. Rawden
Finance Officer, City of Volga